Associate, Workplace Experience, Japanese Speaker, 2027

About The Role AlphaSights is looking for an organised, enthusiastic Workplace Experience Associate to help create a welcoming, productive and well-run Tokyo office. The role combines day-to-day office operations with a strong focus on employee experience, from coordinating vendors and office logistics to supporting events and responding to employee needs. We’re looking for someone who is proactive, team-minded and happy to roll up their sleeves, pitch in where needed and help the team achieve its goals. Responsibilities Include: Office operations and hospitality Provide professional, welcoming front-of-house support during core business hours, including greeting visitors and responding to general enquiries. Keep the office tidy, organised and welcoming. Maintain office supplies and kitchen consumables, ordering items cost-effectively and within budget. Coordinate incoming calls, procure and track office resources, and manage incoming and outgoing mail and packages. Facilities, vendors and safety Build and maintain strong relationships with vendors, including seeking quotations and exploring new suppliers and services. Conduct routine facility inspections, identify issues with furniture, equipment or appliances, and arrange appropriate remedies. Promote health and safety best practices in line with applicable workplace guidelines. Share office-wide updates and serve as a key point of contact for the Workplace Experience and Facilities team in Asia. Employee experience and events Support employee onboarding and offboarding, working across teams to help ensure a smooth and professional experience. Help plan and deliver in-house and off-site activities, socials and celebrations that support employee engagement, marketing and talent attraction. Coordinate event details from planning through execution, including catering and food and drink deliveries. Assist with event setup, breakdown and clean-up, including reconfiguring furniture. Administration and day-to-day support rack office expenditure, maintain a clear view of the budget and enter charges into the Master sheet as they occur. Support administrative tasks, including handling business documents, contracts and service agreements. Arrange employee travel in line with company travel guidelines. Run errands, coordinate courier services and take on other ad hoc tasks to support the team. What We’re Looking For: Strong academic credentials (80%+ grade average; equivalent to GPA 3.2/4.0 or 2:1 and above). 1–3 years of relevant work experience, or other evidence of interest in office management, coworking, hospitality, event planning, administration, facilities coordination, operations. Fluent Japanese (JLPT N1 and above) and English at business level or above. Ability to think on your feet and not easily flustered or overwhelmed Manage ambiguity, a wide variety of stakeholders, conflicting priorities, and high-pressure environments Proactive, forward-thinker, multi-tasker, and problem-solver with superb attention to detail. Strong interpersonal and communication skills The capacity to build positive working relationships across function and seniority level. Compensation and Benefits: The first-year compensation: ¥4,200,000 Full social insurance. 15 days of paid leave and 5 days of paid sick leave from the first year of employment. If you work on public holidays, you will be granted additional annual vacation days. Commuting allowance. 6 months maternity leave, 6 weeks paternity leave. State-of-the-art office with amenities in the heart of Tokyo; option to WFH each Friday. AlphaSights is an equal-opportunity employer.