Posted 1 d ago
Recruiting Coordinator (FTC, 12 months)
·Tokyo, Japan (Hybrid)·via Ashby
Posted by FlexDesk on 13 November 2026. Still on their Ashby board when we checked 13 min ago. Half of FlexDesk's roles come down within 32 days.
hybridmid2+ yrsFull time
What the posting is about
The role involves coordinating interviews, managing candidate travel, and ensuring smooth scheduling for a global team. Responsibilities include using recruiting tools like Ashby and maintaining strong relationships with candidates and stakeholders. The position requires high organization, proactive problem-solving, and excellent communication skills in a fast-paced environment.
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Read out of the posting
Levelmid
Experience asked2+ years
EmploymentFull time
LocationTokyo, Japan (Hybrid)
Work arrangementHybrid
Visa sponsorshipNot stated
SalaryNot extracted, check the posting
Posted2026-11-13
Found viaashby, direct from their system
We had it within the hour it went up.
The posting, as the company wrote it
ABOUT THE JOB
RESPONSIBILITIES:
- Acting as point of contact for candidates; coordinating, scheduling, and managing interviews as well as travel and accommodation arrangements when needed. Making sure everyone is in the right place at the right time.
- Using Ashby (our ATS) and relevant recruiting tools to keep organized and help keep our busy team on track.
- Our Recruiting Coordination team works together to reach our goals. This will include supporting multiple functions, cross-training, hosting and scheduling support and completing assigned tasks.
- High-volume global scheduling of interviews: phone screens, video conferencing, presentations and onsite interviews.
- Communicating updates to candidates regarding their applicant/interview status as needed.
- Developing strong candidate and stakeholder relationships (Hiring Managers, Recruiting, etc.) and maintaining effective communication channels.
This is a hybrid role, based in our Tokyo office and will require M-W in-office duties.
REQUIREMENTS:
- 2+ years of experience in a fast-paced recruiting coordinator position
- Obsessed with candidate experience: we see our candidates as our guests, and we are their hosts. It is the coordinator’s job to ensure a smooth experience.
- Detail oriented, highly organized, able to multitask in a fast-paced environment.
- An excellent communicator, both written and verbal. With an appropriate blend of professionalism and friendliness
- Self-directed with a high sense of urgency while maintaining a meticulous attention to detail.
- Someone who anticipates possible issues before they arise and effectively problem-solves in advance. This includes independently making quick, educated decisions.
- Someone who has impeccable attention to detail, the ability to maintain a high degree of professionalism and a calm demeanor.
- Able to take initiative and have the confidence to keep interviews running on time, encourage people to get their feedback in a timely manner, and nudge the recruiters to get back to their candidates when necessary.
Copied from FlexDesk’s own board, not rewritten.
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