Workplace Services Specialist III (Onsite: San Jose, CA office)

Veeam is the Data and AI Trust Company, specializing in helping organizations ensure their data and AI are fully understood, secured, and resilient to enable the acceleration of safe AI at scale. As the market leader in both data resilience and data security posture management, Veeam is built for the convergence of identity, data, security, and AI risk. Headquartered in Seattle with offices in more than 30 countries, Veeam protects over 550,000 customers worldwide, who trust Veeam to keep their businesses running. Join us as we go fearlessly forward together, growing, learning, and making a real impact for some of the world’s biggest brands. About the role: At Veeam, we're seeking a dynamic Workplace Services Specialist III who is a highly organized Office & Executive Briefing Center Manager to join our team at our newest office in San Jose, CA. You will play a crucial role in ensuring a seamless and exceptional experience for our staff and visitors. 80% of your role will be office manager duties, 20% dedicated to other office projects. * *NOTE: This position is IN OFFICE Monday through Friday (8am to 5pm)** What you’ll do: Building Management Liaison: Act as the primary point of contact between the office building management and internal teams, ensuring smooth operations and effective communication Stakeholder Collaboration: Work closely with key stakeholders across departments to deliver exceptional office experience that supports productivity and team satisfaction. Several C-suite team members reside in this office Facilities Management: Manage and resolve facilities-related requests in a timely manner, ensuring that all office needs are addressed and maintained Kitchen/Breakroom Oversight: Monitor kitchen inventory, oversee regular restocking of snacks and beverages, and ensure the cleanliness and upkeep of the area Office Management: Take charge of various office-related tasks, including organizing storage spaces, handling vendor relationships, and ensuring efficient office supplies management Team Lunches & Conference Rooms: Coordinate lunch orders for team meetings and handle conference room bookings for internal/external events, ensuring all requirements are met Employee Engagement: Plan and execute events and experiences that foster employee engagement and well-being, tailored to local employees’ needs and preferences. What you’ll bring: Requirements: To thrive in this role, you should possess: Must be located in the San Jose, CA area and be available to work on site in our office five days a week, 8am-5pm (one hour lunch break) = 40 hour work week High emotional intelligence and self-awareness, establishing strong and trusting relationships Exceptional organizational skills with strong attention to detail Proactive in anticipating and responding to the needs of others Strong initiative, willingness to take on projects beyond the scope A "roll up your sleeves" attitude is all about being ready to dive into any task, no matter how big or small, to ensure the success of the team Good judgment and ability to handle sensitive/confidential information with utmost care Effective communication, both verbal and written, is crucial for conveying ideas clearly and ensuring that the message is understood by the intended audience. Ability to perform well under pressure or ambiguity On occasion- the position requires the ability to stand and walk for extended periods of time. Candidates must be able to perform various tasks and occasionally lift or move items weighing more than 30 pounds. The role involves some physical activity in a fast-paced environment. Basic Qualifications: 2+ years’ experience working in a professional corporate environment Proven experience partnering with executives and providing high-level support to drive business objectives Demonstrated success in managing fast-growing teams and navigating dynamic, high-paced work environments Must reside in the greater San Jose, CA area, full availability to work 5 days per week in-office (40 hours per week) Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.) Preferred Qualifications: Experience in a fast-paced, high-tech company: Someone who is comfortable handling multiple tasks, working under pressure, and adapting quickly Ability to learn new technologies: Is adaptable and has a growth mindset, is enthusiastic about staying up-to-date with new tools, platforms, or systems Excellent interpersonal and time management skills: strong communication/collaboration, as well as the ability to manage time effectively. The ideal candidate should be able to balance multiple tasks, work well with others, and communicate efficiently. #LI-KS2 What you'll get Unlimited paid time off, 12 paid holidays including 4 global VeeaMe Days for self-care and 24 paid volunteer hours annually through Veeam Cares Paid parental leave: 8 weeks for all parents, 16 weeks for birthing parents Medical, dental, and vision coverage starting on your first day Mental health support, therapy sessions, and digital wellness tools via our Employee Assistance Program 401(k) retirement plan with company matching contributions Fertility, adoption, and surrogacy support through Maven, plus paid volunteer time AirVet: 24/7 virtual veterinary care at no cost Legal services, identity protection, and supplemental health insurance options Tax-advantaged spending accounts for healthcare, dependent care, and commuting Opportunities to learn and grow through on-demand libraries (LinkedIn Learning, O’Reilly), mentoring, workshops, and learning events like our annual Global Day of Learning Pay Transparency Veeam is committed to pay transparency and equitable compensation. For this role, the compensation range below reflects the expected total target compensation (TTC), inclusive of base pay and a competitive performance-based bonus. For roles with a commission plan, the compensation range represents On Target Earnings (OTE), which includes base salary plus variable commission. When determining compensation, Veeam takes into consideration factors such as experience, education, skills, and geographic zone. Offers are typically made below the midpoint of the range. In addition to compensation, Veeam provides a comprehensive benefits package, including health coverage, retirement plans, and unlimited time off. Compensation Range (TTC / OTE) $63,960 — $96,000 USD Veeam Software is an equal opportunity employer and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law. All your information will be kept confidential. Personal data collected during the recruitment process will be processed in accordance with our Recruiting Privacy Notice , which explains how your information is collected, used, and handled in connection with hiring activities. By applying for this position, you consent to this processing. By submitting your application, you confirm that the information provided, including any supporting documents, is complete and accurate to the best of your knowledge. Any misrepresentation, omission, or falsification may result in disqualification from consideration or, if discovered after employment begins, termination of employment.