INTERNAL - Executive Assistant - (all genders)

Schedule: full-time Employment: permanent Years of experience: 2-5 Your Mission As Executive Assistant, you will play a vital role in ensuring the smooth and efficient functioning of daily operations. In this position, you will manage a broad range of administrative and organizational responsibilities, acting as a trusted partner and key point of coordination within the department and across teams. Sneak preview of your future tasks Managing the Head of Department’s calendar, prioritizing appointments, and ensuring an organized and efficient schedule Preparing, moderating, and following up on department-wide meetings, including agenda setting, documentation, and tracking of action items Planning and coordinating internal workshops—preparing agendas, managing logistics, and ensuring the smooth execution of workshop days Coordinating all aspects of business travel, including bookings, itineraries, and post-trip expense reimbursements Handling reimbursements for business-related lunches, dinners, and events in a timely and accurate manner Acting as a key contact for internal and external stakeholders, ensuring clear, professional, and timely communication Preparing high-quality presentations, reports, and briefing materials for internal and external leadership meetings Collaborating closely with assistant teams across departments to support cross-functional alignment and day-to-day operations Supporting internal projects, taking initiative, and contributing to continuous improvements within administrative processes Your Profile We’re looking for a highly organized and proactive Executive Assistant who is comfortable supporting senior leadership in a fast-paced, international environment. You’re someone who brings structure, clarity, and a positive attitude to everything you do. Must-Have: A completed degree (Bachelor’s or Master’s) in Business Administration, Management, or a related field 2–3 years of experience in an executive support or administrative role Excellent verbal and written communication skills in English Strong organizational skills with high attention to detail Ability to manage multiple tasks and priorities with efficiency and professionalism A proactive mindset with strong problem-solving skills Strong interpersonal skills and a collaborative, service-oriented working style Willingness and flexibility to work in a hybrid environment (combination of office and remote work) Nice-to-Have: Experience working in agile teams or environments Familiarity with the software or automotive industry Proficiency in German (written and spoken) Why us? An international, interdisciplinary innovation hub, which is part of the Mercedes-Benz Group AG  Be part of a new generation Mercedes-Benz Operating System (MB.OS) and work in with internal colleagues to deliver the best software Agile working methods and open feedback culture  Flexible working hours  Mobility and Healthcare budget Berlin transportation ticket (BVG) Company pension after the probation period In our close collaboration with “inklupreneur.de” we support people with disabilities and welcome everyone Interested? We look forward to receiving your complete application, including CV (in English) and relevant references with the following information:     • Job title and reference number  • Salary expectations  • Earliest start date     You don’t bring everything with you? Don’t worry, MBition is proud of our diverse workforce and passionate about having MBitioneers from all backgrounds and perspectives. MBition is and always will be an equal opportunity employer. We are looking for employees who convince us above all with their personality and passionately motivated to join the team!    You are welcome to contact our representative for severely disabled employees, Anna Schade (anna.schade@mercedes-benz.com), who will support you in the further application process. Job Posting Details: Posting date: 30.04.2026 Dept: Application 2 Manager: Lukasz A Opening: 1 x Internal FTE