People Operations/ HR Specialist (m/f/d) - Fixed-term contract for 2 years

Schedule: full-time Employment: fixed_term Years of experience: 5-7 Why should you join? With us, you can expect globally distributed, international teams, flat hierarchies, and an open company culture that invites you to get involved. Mobile work and flexible working hours are part of our everyday life. Do you want to be part of an innovative company whose solution digitizes the workday across various industries? Then join our team! Your Responsibilities As a People Operations Specialist (m/f/d), you will be the primary point of contact for our employees on all HR-related matters, and with your strong organizational skills and attention to detail you will ensure smooth HR processes. You will take ownership of a wide range of operational HR topics and actively shape our People Operations. Your responsibilities include: You independently handle a variety of operational tasks in People Operations and work closely with our employees via our HR ticketing system. You serve as the first point of contact for HR-related inquiries from employees and manage the creation and administration of HR documents such as employment verification letters, parental leave confirmations, and reference letters. You independently manage administrative processes related to our employee benefits, respond to related inquiries, and support the operational implementation of our benefits offerings. You take care of absence management and support us with analyses and selected tasks in HR controlling. You oversee the end-to-end process for employment contracts, from drafting new contracts and processing amendments to maintaining the associated personnel data and our digital personnel files. You ensure that all payroll-relevant data are complete, accurate, and submitted on time for payroll processing. You proactively help shape our automated processes across the employee lifecycle and develop pragmatic solutions to operational challenges. What you need to succeed You have a university degree, for example in Business Administration, Human Resources Management, Economics, Finance, or a comparable qualification. You have several years of practical experience as an HR Generalist. Accuracy, confidentiality, and maintaining high data quality when handling sensitive information are a matter of course for you. You already work with automated processes and have a digital mindset, ideally with a strong interest in AI. You stand out for your initiative and sense of ownership, drive topics forward independently, and proactively find solutions to challenges. You quickly familiarize yourself with new topics, bring a strong hands-on mentality, and enjoy contributing across different areas and taking on new responsibilities. You enjoy working in an international environment and collaborating across countries. You have excellent German and English skills, both written and spoken. What we can offer There are many good reasons to choose DocuWare – our company culture is just one of them. At the DocuWare team, you also benefit from these perks: Globally distributed, international teams: You can meet us in Germering, New York, Sofia, or many other locations. Flexible workplace and working hours: You can work remotely or in our modern, well-equipped office – while managing your working hours flexibly. Personalized development: After an intensive onboarding, you’ll regularly receive tailored training (including conferences and internal team-building activities). Well-deserved relaxation:  In addition to 35 vacation days per year, we offer a wide range of sports and massage options, a foosball table, and a relaxing lounge area. Healthy nutrition: Together, we enjoy Fairtrade coffee with organic milk or oat milk, snacks, and fresh fruit – all free of charge – as well as subsidized lunches from the Foodji fridge. Team spirit: Regular events for employees – virtual or on-site – help build togetherness. Sustainability and social engagement: DocuWare stands for paperless work and supports volunteer organizations and local sports clubs. Great accessibility in every way: Come to the office with the leased e-bike (Jobrad), by S-Bahn, or via the A96/A99 highways (you can charge your e-car on-site for free). You plan ahead & we support you: DocuWare subsidizes your company pension! And last but not least, a stable job: In our long-established and constantly growing company, you get a permanent position. We always use the latest technologies: Learn more on Stackshare! Unique benefits: Choose one of three great options (Bonago, E-Gym, or subsidized Germany ticket) according to your needs. 30 Days Work from Abroad:  Gain international experience and broaden your horizons. Family First: Preferred enrollment in our selected daycare in Germering (no guarantee). Buddy Program: You'll get a buddy who makes your onboarding easier and supports you during your first weeks at DocuWare. For even more insights, feel free to check out our Instagram! Your hiring partner Lea Thanner-Najjarmansur Recruiting & Employer Branding Specialist