Senior People Operations Specialist

Schedule: full-time Employment: permanent Salary: 80000 to 90000 USD per year Why should you join? DocuWare stands for globally distributed, international teams, flat hierarchies, and an open company culture that encourages active participation and contribution. Mobile work and flexible working hours are part of our everyday life. Would you like to become part of an innovative company whose solutions digitalize everyday work across a wide range of industries? Then join our team! #LI-DNI Your Responsibilities Join our People & Culture team as a Senior People Operations Specialist. You will be responsible for the hands-on execution of core U.S. People Operations functions, including payroll, benefits administration, employment compliance, and HR reporting. This role ensures accurate, efficient processes, maintains data integrity, supports regulatory requirements, and drives continuous improvement to build scalable, employee-first operations.  This is a weekly hybrid role based out of our Beacon, NY office.  Responsibilities: Oversee end-to-end payroll processing, ensuring accuracy and timely execution. Maintain payroll records, deductions, tax information, and employee changes. Assist with employee benefits programs including leave of absences, benefits changes, and annual open enrollment. Leverages HR systems, data analytics, and AI tools to improve accuracy and operational efficiency. Maintain accurate employee documentation, personnel files, and required employment records. Ensure accuracy and integrity of employee information within HRIS and payroll systems. Proactively identifies opportunities to improve employee experience and operational effectiveness. Aligns operational initiatives with broader People & Culture and business objectives. Shares new knowledge and best practices to strengthen overall team capabilities. What you need to succeed 5+ years of progressive experience in HR or People Operations. Strong knowledge of U.S. payroll, benefits administration, and employment compliance. Experience with HRIS and payroll systems. Strong Excel, reporting, and analytical skills. Exceptional attention to detail, organization, and confidentiality. Ability to independently manage priorities, resolve issues, and improve operational processes. What we can offer $80,000 to $90,000 base salary, depending on experience DocuWare funds $2,000/$4,000 annually towards single/family HDHP deductible Your choice of 4 medical plans (HDHP, EPO, PPO) Short Term Disability (100% company paid) Long Term Disability (100% company paid) Group Term Life insurance (100% company paid) 401(K) with company match  12 annual paid holidays and generous PTO plan One day off a year to volunteer to your charity of choice. Profit Sharing   Internationally growing and well established company  Thorough onboarding & induction period  Training and development opportunities Participation in a positive intercultural company culture with an openness to new ideas  Virtual instructor led fitness offerings. Access to Udemy training academy and Tuition Reimbursement Flexible Spending & Dependent Care Accounts Company events and more Our Values New ideas are always welcome here.   At DocuWare, you’ll find an open corporate culture, a wide variety of options for further education and a friendly, informal work environment. We offer creative, self-motivated individuals a diverse, international working environment with plenty of freedom and opportunity for professional development.   You can find what makes us a unique and rewarding employment experience on Instagram! Check us out at https://www.instagram.com/life.at.docuware/ . Our application process Our application process 1. Virtual prescreening with a Recruiter to get to know each other. 2. Virtual interview with the Recruiter and Hiring Manager. 3. Use Case Interview with the team. 4. Final in-person interview in the Beacon, NY office. Your hiring partner Aleida Colabattista Human Resources Business Partner Here you can find us 25 Creek Drive Beacon, NY 12508 Work Authorizations Please note that DocuWare Corporation does not sponsor employment visas for this position. Candidates must be authorized to work in the country without the need for visa sponsorship. EEOC Statement DocuWare Corporation is an Equal Opportunity/Affirmative Action Employer (Equal Opportunity Employer/Veterans/Disabled).   All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity/expression, national origin, age, veteran status, disability, or any other protected category pursuant to federal, state or local laws and will not be discriminated against on the basis of any such categories/status. DocuWare values diversity, equity and inclusion and this policy applies to all employment practices at DocuWare. DocuWare is committed to providing reasonable accommodations for qualified individuals with disabilities including, but not limited to, during the application process. Please let us know if you need assistance or an accommodation due to a disability.   Background Screening Statement Employment is contingent upon a successful completion of a criminal background investigation subject to any federal, state, and local laws.