Property Bookkeeper

Employment: Full-time Experience: Mid-Senior level Education: Bachelor's Degree Key Responsibilities Vendor Insurance & Compliance • Track and maintain vendor insurance certificates (COIs), W-9s, and required compliance documentation across all properties and operating entities. • Monitor policy expiration dates, request updated certificates proactively, and flag lapsed or non compliant vendors before work is performed or payments are released. • Maintain an organized, current vendor compliance file and support onboarding of new vendors. Utility & Vendor Account Management • Set up new utility accounts (electric, gas, water/sewer, telecom, waste) for acquisitions, transitions, and vacant units, and manage account changes on dispositions. • Monitor all utility and vendor accounts for billing irregularities, missed payments, late fees, and service interruptions; resolve discrepancies directly with providers. • Maintain a master schedule of all utility and vendor accounts by property, including account numbers, billing cycles, and payment methods. Invoice Review & Payment Processing • Review incoming invoices for accuracy — correct entity, property, pricing, quantities, and supporting documentation — before entry and approval. • Match invoices against contracts, purchase orders, and approved proposals; flag discrepancies and unapproved charges. • Process approved payments accurately and on schedule, maintaining clean records of payment status, method, and confirmation. Rent Billing & Cash Reporting • Review monthly rent billings for accuracy, including base rent, amenity fees, utility recoveries, and other recurring charges; identify unposted or misapplied charges. • Prepare daily cash reports across bank accounts and entities, summarizing receipts, disbursements, and balances for leadership review Requirements Qualifications • 2+ years of experience in accounts payable, finance administration, bookkeeping, or property accounting (real estate or hospitality experience a plus). • Strong proficiency in Excel and Yardi • Comfort using AI tools (e.g., Claude, ChatGPT) to work more efficiently — drafting communications, reconciling data, and streamlining recurring processes. • Exceptional attention to detail and accuracy, with the ability to spot billing errors and discrepancies. • Organized and self-directed, able to manage recurring deadlines across multiple properties and entities. • Clear, professional communication skills for working with vendors, utility providers, and internal teams Benefits Free lunch meal, fruits, snacks, and drinks Onsite gym with a free professional instructor Weekly fitness activity and an annual fitness challenge where you can win up to 70,000 PHP Weekly engagement activities with prizes that are up to 3,000 PHP Free upskilling academy to improve your performance and skillset State-of-the-art facilities from toilets to your workstation Amenities such as sleeping quarters, game area, chat room, shower room